The Ultimate Guide to Copiers

The Advantages of Copier Leasing to a Company

Although photocopiers are a requirement in many office environments, the costs can tax even the biggest businesses. Consider the principles of what most businesses want in a copier and you will see why: networked to supply duplicating and printing capabilities; options to duplicate in color; collating; dual-sided copying. Some desire also more performance, including high speeds, large capacity and quantity, email and scanning, rapid warm up times, and protection features.

A high-end copier can cost in excess of $40,000 and, even one that meets a company’s most vital needs can run into the thousands of dollars. Due to the demand for the best technology at an affordable cost, several companies consider leasing over purchasing.

Prices are the most tangible advantage recognized by companies. Copier leasing lets you avoid large capital expenses, which opens up money for more pressing needs. With IT resources, you are buying the utilization of the machine. Ownership of the device itself is not primary in importance, especially considering how fast IT equipment depreciates. In the case of a copier or a copier/printer combination from its output, not the equipment itself, the ROI comes in. Leasing makes more sense than buying when you seem at it that way, As with any IT asset that is leased, there may be considerable taxes savings available. Talk with an accountant to find out more about the possibility of writing off a copier lease as a business expense.

Copier leasing typically comprises a maintenance plan to keep your device running. For people who have experienced the frustration of a copier disaster, you know how significant a maintenance agreement is. Prices for both the maintenance agreement and the lease are usually set, meaning you know your monthly budget well beforehand. With leasing, upgrading to the next model is easy. When the lease expires, you get a completely new machine with functions and the most recent specifications.

Many copier leases charge on a quantity basis. Make sure you have an exact idea of the amounts you produce monthly to know for certain whether leasing is the many cost-effective options for you. You may want to ask your vendor about the absolute minimum copy prerequisite – they might need a base amount of copies each month, if they charge depending on the quantity. Toner normally is not, although maintenance is frequently a part of the lease. Toner cartridges are pricey therefore make sure to include the approximate price for replacements in your budget. Again, a clear idea of the volume of copies you generate per month will aid with prediction. Parts may possibly perhaps not always be included in the maintenance agreement. You have to know what’s and is just not protected.

Finally, ensure you can get a replacement copier if yours decreases.

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